Right To Work Audit: Providing a Home Office PDF

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The Right to Work in the UK (Audit) Check may sometimes require a copy of the candidates’ Home Office PDF (Comprising the Immigration Status and a photograph of the applicant).

This guide will explain how the candidate can access their Share Code, and how you can use the share code to access and save their Home Office PDF. 

When a candidate holds a Biometric Residence Permit, they can visit the following link to generate a Share Code.

View and prove your immigration status: get a share code - GOV.UK (www.gov.uk).

Individuals using the service must select one of the three reasons for sharing their immigration status.

For prospective or existing employees, they must select choose to prove their right to work in the UK.

    • After selecting the correct option, in this case ‘prove your right to work to an employer’, the individual can then generate a 9-character long share code that can be passed on to an employer which, when entered alongside the individual’s date of birth, enables you to access the information.

    • They will then provide you with the 9-character long share code. This is valid for 90 days from the point they issued it and can be used as many times as needed during that time.

    • Where an individual provides you with a share code via the Home Office online service, you must then access the ‘View a job applicant’s right to work details’ page on GOV.UK in order to get a statutory excuse against a civil penalty.

Here you will see the Immigration Status and a photograph of the applicant.

    • Please save this page to PDF and upload this to your Order on the Verifile client portal.

RELATED CONTENT

For further information you can access the Gov.uk Employers Guide here: An employer’s guide to right to work checks: 6 April 2022 (accessible version) - GOV.UK (www.gov.uk).

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